Job Description: Executive Assistant
Position: Executive Assistant
Company: Dr. Lydia Smith Consulting Group
Location: TBA
Employment Type: Full-Time
Reports to: Dr. Lydia Smith
About Dr. Lydia Smith Consulting Group
Dr. Lydia Smith Consulting Group is a dynamic and innovative organization specializing in finance, leadership development, organizational strategy, and accounting. We are committed to delivering exceptional value to our clients through personalized consulting services and transformative solutions.
Position Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support Dr. Lydia Smith and the leadership team. The ideal candidate will play a pivotal role in ensuring smooth day-to-day operations, managing schedules, and facilitating communication within and outside the organization.
Key Responsibilities
Administrative Support
- Manage and coordinate Dr. Smith’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting materials, agendas, and presentations.
- Handle correspondence, emails, and phone calls on behalf of Dr. Smith, ensuring prompt and professional communication.
- Maintain confidentiality of sensitive information at all times.
Operational Management
- Track deadlines, prioritize tasks, and follow up to ensure project completion.
- Assist in creating and maintaining organizational systems and processes.
- Monitor and manage budgets, invoices, and expense reports.
Client and Stakeholder Engagement
- Act as the first point of contact for clients, partners, and team members.
- Coordinate client meetings and ensure a seamless experience for stakeholders.
- Represent Dr. Smith in a professional manner in all interactions.
Research and Special Projects
- Conduct research to support ongoing initiatives and provide actionable insights.
- Assist in drafting reports, proposals, and other professional documents.
- Take on ad hoc tasks and projects as required to support the business’s success.
Qualifications
Education and Experience
- Bachelor’s degree in business administration, communication, or a related field preferred.
- Minimum of 3-5 years of experience in an executive assistant or similar role.
Skills and Competencies
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Professional demeanor with excellent interpersonal skills.
- Discretion and integrity when handling confidential information.
What We Offer
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A supportive and collaborative work environment.
How to Apply
Interested candidates are invited to submit their resume, a cover letter detailing their qualifications, and references to [insert application email or link]. Please include “Executive Assistant Application” in the subject line.
Application Deadline: Open until Filled
Dr. Lydia Smith Consulting Group is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.