Job Description: Office Manager
Position: Office Manager
Company: Dr. Lydia Smith Consulting Group
Location: Palm Beach County, Fl
Employment Type: Full-Time
Reports to: Executive Leadership
About Dr. Lydia Smith Consulting Group
Dr. Lydia Smith Consulting Group is a dynamic organization specializing in consulting and financial services. We are dedicated to delivering exceptional value to our clients through innovative solutions and unparalleled service.
Position Summary
We are seeking a highly organized and proactive Office Manager to oversee daily office operations, ensure a productive work environment, and support the team in achieving organizational goals. The ideal candidate will be a detail-oriented multitasker with excellent interpersonal and problem-solving skills.
Key Responsibilities
Office Operations and Administration
- Manage day-to-day office operations, including facilities, equipment, and supply inventory.
- Organize and maintain office filing systems, both physical and digital.
- Coordinate schedules, meetings, and appointments for leadership and staff.
- Ensure the office environment is clean, functional, and welcoming.
Team Support and Coordination
- Act as a point of contact between staff and leadership to streamline communication.
- Assist in onboarding new employees, including workspace setup and training coordination.
- Manage office policies and ensure compliance with company procedures.
Vendor and Budget Management
- Liaise with vendors, suppliers, and service providers to manage office contracts and maintenance.
- Monitor and manage the office budget, including expense tracking and reporting.
- Ensure cost-effective purchasing while maintaining quality standards.
Event Planning and Special Projects
- Organize company events, meetings, and team-building activities.
- Support special projects and initiatives as directed by leadership.
Qualifications
Education and Experience
- Bachelor’s degree in business administration, management, or a related field preferred.
- Minimum of 3-5 years of experience in office management or administrative roles.
Skills and Competencies
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
- Ability to manage multiple priorities and deadlines effectively.
- Problem-solving mindset with attention to detail.
Personal Attributes
- Proactive, adaptable, and resourceful.
- Strong leadership and team collaboration skills.
- Discretion and professionalism when handling sensitive information.
What We Offer
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A collaborative and positive work environment.
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to fill application below. Please include “Office Manager Application” in the subject line.
Application Deadline: Open Until Filled
Dr. Lydia Smith Consulting Group is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.